ICF Annual International Conference

A private event is defined as an unofficial ICF event or meeting held during ICF's official conference dates at an ICF official venue and/or hotel where ICF Conference attendees are being targeted and/or invited to attend.

Private events held in conjunction with ICF's Annual International Conference must not compete with any official ICF Conference event and/or meeting (see conference schedule of events).

Private events may be scheduled on the following days/times:

Wednesday, October 27: 8:00 a.m. - 5:00 p.m.
Thursday, October 28: After 7:30 p.m.
Friday, October 29: 6:30 - 9:00 p.m.
Saturday, October 30: After 5:00 p.m.

Individuals wishing to host a private event at an ICF official venue or hotel must receive pre-approval by submitting a completed private event request form to ICF prior to September 30, 2010. Download Private Event Request Form.

What you need to know about planning private events:
Violators of this policy may be prohibited from attending ICF events and/or future ICF Conferences.

ICF reserves the right to deny any private event requests.
ICF reserves the right to postpone or delay any private event, deemed in conflict with an ICF official event and/or meeting.
Consideration will be given only to individuals who are paid attendees of the ICF Conference.
If the private event request is approved, individuals will be put in touch with the hotel and must work directly with the hotel staff on making and paying for all arrangements (room rental, food & beverage, AV, equipment, etc.).
Individuals will be responsible for paying all charges associated with holding the event.
ICF does not promote private events in conference materials and/or newsletters.

To make a private event request, please download the request form and return to icfconference@coachfederation.org as an attachment or via fax at +1.859.226.4411.